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Partnership Agreement

Working with a wide range of partners and in consultation with all sections of the community, the Partnership will provide leadership and coordination to promote the social, economic and environmental development of the Bro Ddyfi CF area.

The overall aim of the Bro Ddyfi CF Programme is fourfold:

  • Encouraging partnership and community involvement, participation and joint working
  • Facilitating and developing local projects that benefit the most disadvantaged and serve the wider community.
  • Developing and building skills and confidence of all groups within the community.
  • Improving the area for all who live and work in Bro Ddyfi.

1. Role of the Partnership

The Bro Ddyfi Partnership will seek to achieve this by:

a. Working closely with agencies and organisations working in the area

b. Identifying gaps in the provision of services and encouraging solutions

c. Building capacity of groups and individuals to enable them to have an informed voice in the CF process and to play an active part in the CF process for example by developing and delivering relevant projects.

d. Promoting understanding and awareness of the CF programme

e. Working to develop an understanding of rurality and especially of its effects on those suffering exclusion

f. Agreeing the work programme with the Coordinator

g. Managing the ongoing consultation process

h. Monitoring and evaluation of work carried out across themes.

2. Principles

a) The partnership is guided by the 'three-thirds' principle.

b) The members of the partnership commit themselves to fair play, respect and open discussion.

c) The partnership will respond and recognise issues of bilingualism, disability, race, gender, age and culture. This responsibility is a shared one.

d) Members of the partnership will be committed to measurable yet realistic outcomes, and will set monitoring procedures in place for agreed targets.

e) The Partnership will make every reasonable effort at all times to keep the whole community informed.

3. Membership & Representation

a) All those who subscribe to the principles of Communities First who live or work in the Bro Ddyfi area are eligible to apply to become members of the Bro Ddyfi Partnership. There will however be a maximum of twenty members at any given time.

b) Each of the four geographic areas will have two representatives who will also represent the community sector. (Residents from the four geographic areas will identify which area they represent)

c) The remaining 12 places will reflect the three-thirds principle. (i.e. 6 to the business/voluntary sector and 6 to the statutory sector)

d) Membership arrangements should be reviewed at the special meeting to be organised 12 months following the previous special meeting.

e) Membership will be for an initial period of 12 months.

f) The date and venue of the 12 monthly special meeting will be made known in the local press at least a month prior to the meeting being held, in order to make it known that any nominations for membership of the Bro Ddyfi Communities First partnership must be received by the coordinator at least 14 days prior to the meeting. The sector or area the nominee would wish to represent should also be identified at this time.

g) If there are more people wishing to represent any of the three sectors than places available then elections will be held within that sector or area.

h) In the case of community representation, should there be more nominations received to represent any of the four wards than there are places available, then a postal ballot shall take place, with all those who have registered their contact details on the Communities First mailing list from that particular ward being eligible to vote. Mailing list registration is open to all who have shown an interest in, and wish to be kept informed of the Bro Ddyfi Communities First programme, and is up-dated constantly as new interest is registered.

i) In the case of statutory agencies and voluntary/business organisations, they themselves will be asked to organise the election.

j) Members will identify which sector they represent and shall strive to be a channel for two-way communication with the sector or community they represent.

k) The Partnership can invite other organisations or individuals to join in an advisory capacity as it sees fit.

l) Every member shall have one vote; decisions will be by consensus wherever possible.

m) Membership will be deemed to have lapsed if a member fails to attend three consecutive meetings without explanation.

4. Powers

a) An accountable body will be identified by Bro Ddyfi Partnership to carry out core activities of the Bro Ddyfi Partnership on its behalf.

b) The Partnership has the power to make agreements with the accountable body and other organisations on matters of employment, renting/leasing, raising money, taking out insurances and other Communities First activities as required.

c) The Partnership will have the power to set up sub-committees as the need arises.

d) The Partnership has the power to set up its own bank account

e) The Partnership has the power to do all such other legal things that may assist it to achieve its objects.

5. Meetings

a) The Partnership will meet at least six times per year

b) A special meeting will be held once a year but no longer than 18 months after the last one.

c) Special meetings can be called by the chair in consultation with one other member. They require three weeks notice and are necessary if any change to this Agreement is to be decided.

d) The members of the Partnership will appoint their own chair and vice chair at its first meeting and at the meeting after each special meeting.

e) 1/3 of the Partnership without regard to the sector represented will be a quorum. This must include at least 1 community member.

6. Partners

We have set out below the name of the partnership organisation, the name of the representative of that organisation who will be a member of the Partnership, and any future sub-committees formed by the Partnership.

1. Community        Cadfarch
2. Community        Cadfarch
3. Community        Glantwymyn
4. Community        Glantwymyn
5. Community        Llanbrynmair
6. Community        Llanbrynmair
7. Community        Machynlleth
8. Community        Machynlleth

1. Statutory
2. Statutory
3. Statutory
4. Statutory
5. Statutory
6. Statutory
1. Business
2. Business
3. Business
4. Business
5. Business
6. Business

7. Signatures

As evidence of our support for the development of Communities First Aims and Principles, for the benefit of the people of the Bro Ddyfi area, we append our signatures below:

Take up to 20 names and signatures.

Name           Signature

1.   Andy Rowland

2.   Brenda Hughes

3.   Ceris Rees

4.   Diane Jones

5.   Gwilym Fychan

6.   Helen Hughes

7.   Martin Ashby

8.   Will Dunn

9.   Emyr Pughe

10.  William N Owen

11.  Phil Roe

12.  Ewart Davies    

13.  David Bebb Evans

14.  Nia Llywelyn

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